News & Info

Generic Enrolment Form for 2012

Download the Generic Enrolment Form for 2012.

 

Generic Enrolment Form for 2011

Download the Generic Enrolment Form for 2011.

NSN Cut off date - reminder

The NSN cut off date should be set to the date the NSI data is valid to. It is effectively the 'as-at' date for the NSI data in the set of files. This means that any changes made to the NSI after you extract your data should not affect the successful submission of your SDR. The only instance where this is not the case is if two records are merged and you hold the number which becomes invalid.

 

NSI extract for eSDR

Just a reminder that if you make changes in the NSI you need to wait 10 minutes before you validate for these changes to be reflected in your eSDR.

 

NSI - NCEA

Please be aware that the National Student Number (NSN) is issued once for life. NSNs also double as NZQA Record of Achievement Numbers. One of the benefits of this is that when a student is issued an NSN, upon enrolling for NCEA, it means subsequent tertiary providers are not required to issue another number.

2011 SDR Manual

The manual is available for download from the SDR Manuals and Guides section of the downloads page.

Education Sector Authentication and Authorisation

ESAA is the authentication and authorisation mechanism that provides users with access to online Education Sector Services which include:

• National Student Index (NSI);
• Services for Tertiary Education Organisations (STEO);
• Tertiary Data Warehouse (TDW);
• New Zealand Qualifications Authority Tertiary Education Organisation Extranet (TEOE);
• Electronic Receipting System (ERS);
• Tertiary Education Commission Shared Workspaces;
• Literacy and Numeracy for Adults Assessment Tool;
• Assessment Tool for Teaching and Learning (e-asTTle);
• Te Kete Ipurangi (TKI).

 

ESAA Overview

For a brief introduction to ESAA including how ESAA works, what are Trust Levels and the benefits of using ESAA please download a copy of the ESAA Overview (PDF, 238kb).

New Users

For new users wishing to access the above online education sector services depending on the user type, please complete one of the forms below:

• The Request for User Setup and Access (PDF 58kb) is for the general user requesting access to any of the online education sector service
• The Application to be a Delegated Authoriser (PDF 61kb), your organisation’s CEO or equivalent (e.g. Principal) is able to grant access to online Sector Services for their employees. Please complete this form if your CEO wants to delegate this responsibility to you. 

 

In addition to the forms there is:

• Evidence of identity document requirements (PDF; 64kb) 
• Conditions of Use (PDF, 57kb)

For e-asTTle Users

Please go to the TKI site for more information on how to get started with e-asTTle.

 

ESAA Authorisers and Delegated Authorisers 

If you are the Authoriser or Delegate at your organisation, please ensure that you use the forms and guides made available online.
 
If you have any users who are no longer with the organisation or no longer require access to the online education sector services currently assigned to them, the Access Deletion Form (PDF 25kb) should be completed to amend access as appropriate.
 
ESAA Code of Practice 

The ESAA Code of Practice (PDF 540kb) introduces the trust, privacy and security principles of the ESAA service and provides information about the management and related responsibilities of the ESAA service. The Code of Practice is taken from a more comprehensive ESAA Operations Policy (PDF, 504kb). It is recommended that all users and other stakeholders of the ESAA service read/are aware of these documents.

 

If you have any queries please do not hesitate to contact the Sector Service Desk on 0800 422 599 or sector.servicedesk@minedu.govt.nz [no spam].

 

The RS20 is a census collected annually containing data on the students and staff at private training establishments during the week that 31 July falls in.

The Ministry of Education uses the data you supply to support policy analysis, development and decision making, to monitor the outcomes of the New Zealand Education system, and for national and international reporting purposes.

 

The data submitted in the RS20 relates to the week that July 31st falls under (Monday 25th July to Sunday 31st July 2011) and must be submitted no later than Friday 19th August 2011.

 

You should complete the RS20 statistical return if your organisation:

1.  Is registered with the NZQA as a Private Training Establishment,

2.  Is an active Private Training Establishment during the week of 31 July, and

3.  Does not receive Student Component (EFTS based) funding

 

RS20 Education Sector Authentication and Authorisation (ESAA) Access

To complete the RS20 electronic return you need to have an ESAA account with the STEO RS20 Role.

 

If you do not have an ESAA account with the STEO RS20 Role, please complete the ESAA Request for User Setup and Access form found here.

In "Part 4: Which services do we need access to?" select the STEO RS20 User box.

  

If you do have an ESAA account with the STEO RS20 Role, you can login to the STEO secure site here:

https://steo.education.govt.nz/secure/login.aspx

 

If you require a new password, or wish to check that you have the STEO RS20 Role on your ESAA account, please contact the Sector Service Desk on 0800 422 599 or sector.servicedesk@minedu.govt.nz [no spam].

 

RS20 Guidelines

We understand that supplying this information is not always easy and that it requires your time and effort, hence these guidelines are provided to guide you through the process to complete the RS20 electronic return.

RS20 Guidelines (doc 44kb)

 

RS20 Frequently Asked Questions

The following document contains answers to common Frequently Asked Questions regarding the RS20 Statistical return.

RS20 Frequently Asked Questions (doc 37KB)

 

If we have not covered your particular concern, please contact us at the Sector Service Desk on 0800 422 599, alternatively email sector.servicedesk@minedu.govt.nz [no spam].

 

RS20 Return Template

RS20 Return Template (xls, 139KB)

An Introduction to reporting requirements and associated services

This document is designed to inform new tertiary education organisations and/or new staff at tertiary education organisations of the websites, systems, processes, and procedures that they need to become familiar with, for their interactions with the Ministry of Education specifically and other government agencies.

 

TEO Induction Pack v1.5 (.doc 538kb)

If you have any questions regarding the content of this document please contact the Sector Service Desk on 0800 422 599 or email sector.servicedesk@minedu.govt.nz [no spam].

Interim exemption from complying with the New Zealand Government's Web Guidelines

The Ministry of Education is currently in the process of redeveloping its existing websites.  This process includes ensuring that they comply with the New Zealand Governments Web and Accessibility Guidelines.  Until that exercise has been completed, if you have difficulty navigating or accessing any of the information that this site provides, please contact the Ministry on 0800 422 599 or email Web.Services@minedu.govt.nz [no spam], and we will endeavour to supply you with the information being sought.

Interim exemption from NZ Web Guidelines compliancy (doc 24kb)